Conclave 2018 Registration

Conclave 2018 Payment

The Section Conclave is an annual gathering of the three lodges within Section W6P.  The lodges are Achpateuny Lodge from the Far East Council, Maluhia Lodge from the Maui County Council and Na Mokupuni O Lawelawe Lodge from the Aloha Council.

This year's Section Conclave is scheduled for April 20 to 22, 2018 and will be held at Tama Hills Recreation Center located in Tokyo, Japan.

Conclave provides for great opportunities for all Arrowmen, fun, fellowship, recreational activities, educational opportunities for our fellow brothers in all three Lodges and visiting Arrowmen from other Sections.. The conclave program seeks to increase the knowledge and understanding of the delegates in all aspects of the Order of the Arrow program.  Arrowmen should be inspired to set and commit themselves to higher goals of performance for themselves, and their lodges.  You don’t want to miss our impressive opening and closing shows, especially for our first W6P Conclave in Japan, this is a historic event that you can be a part of.  

We will holding a Section Election to elect the 2018-2019 Section Chief, Section Vice Chief and Section Secretary.  In order to run for office, you will need the approval of your Scout Executive stating the position(s) you intend on running for with the approval by your respective Scout Executive or his designated representative.  You will need to be under the age of 21 during your entire term of office.  If you desire more information, please contact Mr. Wes Ishizu, the Section Adviser at wishizu@gmail.com. 

Those elected at this Section Officer election will have the opportunity to attend the Western Region's Section Officer Training in October 2018. The Section will pay for the Section Chief’s travel. The Section Chief will also have the opportunity to travel to Dallas, TX for the National OA Planning Meeting.

Travel and Event Site Information

We ask that off-island contingents plan to arrive at Tokyo Haneda Airport by 4pm on Friday April 20, 2018. A single charter bus will depart around 5:30 pm from Haneda and take about 1 hour arrive at the conclave site.  Haneda is the official arrival airport for this event, but we understand ticketing in some cases may be cheaper at Tokyo Narita Airport. Arrowmen arriving at Narita will be responsible for taking the commercial Airport Transfer Bus to Haneda and arrive at Haneda prior to 5pm. A single bus will depart Tama Hills bound for Haneda airport at 11am on Sunday April 22, 2018. Do not plan departure flights prior to 3pm

A welcome meal will be provided Friday night at the Conclave Dining Hall from 6 to 8 pm.  A cracker barrel will be hosted after the opening show until Taps on Friday. On Sunday, the airport bus will depart Tama Hills at noon.  Please do not plan flights prior to 3pm.

All Arrowmen must arrive in their Class A Scout uniform.

All Arrowmen must bring a current copy of their BSA health form, parts A and B, with them.

Arrowmen coming from outside of Japan will need to have a passport to enter Japan, please plan early to get your passport if you are coming to Conclave.

April in Tokyo can be slightly chilly. The April averages are a high of 65° and a low of 52°. Please pack accordingly. Accommodations will be in campsites, please pack sleeping gear, tents, etc. A full suggested packing list will follow shortly. Restroom and shower facilities are available.

All Arrowmen must submit registration information no later than March 15th for the Tama Hills Recreation Area security. The information required includes name, birthdate, license plate number if arriving by private car, indication if arriving by rental car, and who the other passengers in the car will be. Information received after March 15^th may not be process and may delay the Arrowman’s abiity to enter Tama Hills Recreation Area. Please provide this information no later than March 20th in the form at Conclave 2018 Registration.